Andre Oentoro is the founder of Breadnbeyond, an award-winning explainer video company. He helps businesses increase conversion rates, close more sales, and get positive ROI from explainer videos (in that order).
Time management is an essential skill to possess in life. With this skill, you’re able to balance your professional and personal life much more effectively and efficiently.
When you can’t manage your time well, you’re simply wasting a big opportunity to achieve your goals. That’s because you’re used to overwork on tasks that don’t reflect your professional or personal dreams.
In other words, you’re wasting your time.
After all, time is the greatest asset in life. You have the same amount of time with every single person on earth. Only the difference is how you manage it properly.
When you set time management in your daily task, you’ll know how to delegate each work to meet the deadline. You’re also able to monitor whether you’ve wisely spent your time to pursue your goals.
Benefits of Great Time Management
Time management itself is the process to fully control how you spend time on a daily basis, whether it’s at or outside work. Having adequate time management means that you’re able to divide your work into smaller chunks.
When you break things down, you can finish each task rather quickly. This helps you move on to the next assignment way sooner, resulting in you achieving the goal faster.
Here are some benefits of having time management in your life.
Work Smarter, Not Harder
Working hard is an outdated term. It’s not the time to work your fingers to the bone anymore. With the advent of technology, people can optimise the tools to improve their productivity without pouring so much effort.
Having time management allows you to decide to work on urgent and important assignments. Then, you’re able to save your energy from overworking a less valuable task.
Have Less Procrastination
Procrastination is the enemy of time. Getting into procrastination can significantly affect your work performance. This damages your reputation in the long run as you often miss the deadline.
To avoid procrastination, you need to create a plan and stick to it until everything is done. With time management, you can get rid of delaying assignments because you’ve set the end goal that you want to accomplish.
Five Ways to Achieve Goals with the Right Time Management
1. Define your Goals
It’s essential to identify a goal before starting your activities. After all, every action has a goal to pursue. That’s what keeps you engaged in doing assignments.
However, you can’t just define random goals whenever you embark on new activities. That won’t help you make effective time management since you’ve written down arbitrary plans.
You need to aim for an achievable goal. Casually aiming for an unrealistic, hard-to-achieve goal may seem cool in the first place. But, it will intimidate you from pursuing it later on.
When creating a goal, you should adhere to a SMART (Specific, Measurable, Attainable, Realistic, Time frame) system. By following a SMART method, you’re able to make a goal that motivates you to work.
For example, you want to improve site traffic and brand engagement. One step to achieve these goals is to make compelling content like explainer videos to drive people to visit your site. By knowing your SMART goal, you’ll know the right strategy to obtain it.
2. Know your Time Spent
If you know how long it takes to complete one assignment, you’ll have a better plan to optimise your daily work. It’s crucial to know where your time is spent every day. You’ll no longer question or even complain that you have no time for other things.
Understanding each time spent will improve your productivity because now you have more freedom in doing the thing you love. You can also manage your time much more effectively if you know very well that one assignment shouldn’t take much of your time to finish.
Try asking these questions to assess your time spent to know whether you’ve used the time wisely.
- What are you doing?
- What did you accomplish during the time?
- How long does it take to finish this?
- What is the majority of your time spent?
Answering these questions will help you organise work and manage your time efficiently.
3. Make a Priority
Use the time management matrix to decide which task should be done first. This will give you an idea of the importance and urgency of each task.
The time management system will help you prioritise the task effectively. Inside it, you’ll find the famous four quadrants. Each table describes the urgency and importance of every activity or work.
- Important and urgent: It shows that the activity is essential and needs to be done as soon as possible.
- Important but not urgent: The activity on this table doesn’t show any urgency to respond quickly, but it’s important and should be on your to-do list when you’ve finished other tasks.
- Urgent but not important: This activity or assignment should be completed in a timely manner even though it’s not important. You can delegate the work to your team members to finish it.
- Urgent and unimportant: This activity has less value for your main goals. You shouldn’t put more focus on this activity.
4. Set Plans Ahead
The next step to effective time management is to have a plan ahead. With a plan, you can spare yourself from drowning in unnecessary work the following day.
Having a proper plan will help you delegate and finish work promptly. You’ll also improve your productivity and accomplish the goal at the end of the day.
Try making plans beforehand. Planning allows you to set a schedule and create prioritised assignments much more effectively. You can begin by identifying your goal the next day. Set a specific, measurable activity that should be done at certain times.
However, you shouldn’t plan it in a rush. Hurrying in making a plan often derails you from attempting to follow it. As a result, you’ll find yourself overwhelmed with all the to-do lists you made before.
5. Get Away from Distractions
Now you know what to do to make good time management, from setting a goal to creating a plan. Nothing will work unless you eliminate the distraction.
Distraction is the illness of productivity. No matter how excellent your plan is, you won’t stay on the path when something diverts you from doing the work.
The distraction can form in many things, including but not limited to a noisy environment, pop-up notification, and your mind. In fact, the latter is often the biggest distraction in human activity. You won’t notice it until you realise you’ve been mind-wandering for a couple of minutes.
That’s a waste of time.
You can start focusing on your work by eliminating any possible devices, websites, or social media that may steal your attention away.
Promoting excellent time management skills will vastly help you improve productivity. You’ll gain more benefits in terms of working performance and more freedom outside work.
However, effective time management won’t happen if you don’t follow the steps with discipline. It takes a few weeks or months to get used to this approach. Although it may seem daunting to change a habit, remember that soon you’ll reap the benefits from having time management skills.